How do I plan and schedule content in VeloCMS?
There's no calendar grid in the dashboard — the Posts list's status badges, scheduled publishing, and the review queue cover the same planning job.
VeloCMS doesn't include a visual calendar grid. The dashboard's planning surface is the Posts list: every post carries a status — published, scheduled, draft, review, or archived — shown as a colored badge, and the list header summarizes your pipeline with counts like '8 published · 2 drafts · 1 scheduled'. Combined with scheduled publishing, where posts go live automatically at the date you set, this covers most of what an editorial calendar is for: seeing what's coming, what's waiting, and what's out.
How do I see what's coming up?
Open Admin → Posts. Scheduled posts show a Scheduled badge with their publish date, and the list is ordered newest first with drafts after published and scheduled posts. To schedule a post, open it in the editor, click the settings gear icon, and pick a date and time in the Schedule field — setting a future date automatically marks the post as Scheduled. When that time passes, VeloCMS publishes the post automatically: a background job runs every few minutes, so you don't need to be online. Clearing the date in the same field takes the post back to a draft.
How do I track drafts through an editorial pipeline?
Use post statuses, not tags, as your workflow labels. A post moves from Draft to Review to Published (or Scheduled), and the review queue at Admin → Posts → Review Queue collects everything waiting for an editor's sign-off in one place. Tags are reader-facing — every tag renders on the post and builds a public archive page — so there's no hidden 'internal tag' mode for workflow states like 'needs-image' or 'approved'. If you track those states, keep them in your planning tool and let statuses carry the pipeline inside VeloCMS.
How far ahead should I plan?
The answer depends on your publishing cadence. A daily publisher should keep at least two weeks of scheduled posts in the queue — when the scheduled count drops to zero you're publishing from an empty buffer. A twice-weekly blogger benefits from planning a month ahead: four to eight posts outlined, two to four written and scheduled, the rest as placeholder drafts with just a title. Solo weekly publishers often plan one to two weeks out and improvise the rest. The scheduled count in the Posts list header is the number to watch.
Can multiple team members plan together?
Yes, on plans with multiple seats: Pro includes just the owner, Business allows five team members, and Agency is unlimited. Each member's permissions follow their role — writers can create and edit their own posts and submit them for review, but they can't publish; editors, administrators, and owners can. That split means you can invite a freelance writer to fill the queue without giving them the ability to push anything live. Manage the team from Admin → Users.
If your team plans in Notion, Airtable, or a spreadsheet, you don't have to abandon it. Many publishers brainstorm and pitch in an external tool — a visual calendar view lives comfortably there — and move posts into VeloCMS once they're ready to be written and scheduled. The two systems complement each other because VeloCMS is optimized for writing and publishing, not ideation.